When we talk about productivity, we often focus on doing things faster, more efficiently, or with less effort. But sometimes, true productivity lies in knowing when to go slow.

This past weekend, I hosted a small but meaningful Passover Seder. It was just four of us; intimate, cozy, and deeply special. Even though our group was small, I chose to prepare as if I were hosting a larger gathering. I spent a couple of days shopping, cooking traditional dishes, and arranging each element of the Seder plate with care.

Could I have simplified? Absolutely. I could have used a Matzo Ball mix, purchased a dessert, left out a dish or two, skipped a step here or there, but I had the time, energy, and desire to fully engage in the process. For me, part of the meaning of the holiday is found in the preparation; the chopping, simmering, and setting of the table, done with intention and love. Choosing when to go slow was the most productive choice I could have made.

(And, I got to take great pride in light, fluffy, flavorful made-from-scratch matzo balls! Need a recipe? Just ask. Mine was from Jake Cohen, shared courtesy of Katie Couric some time ago).

How This Applies to Your Workday

Just like in life, in our work there are times to optimize and times to savor. The challenge and opportunity is to recognize the difference.

Here are a few cues for when to go slow:

• When the process is the point. If the activity itself brings meaning, relationship-building, or creative fulfillment, slowing down can enhance the result.
• When quality matters more than speed. For tasks like strategic planning, hiring decisions, or writing something important, rushing can cost more in the long run.
• When you have the capacity. If you have time, energy, and attention to give, choosing depth over speed can be incredibly satisfying.
• When the outcome is a memory. Whether it’s a holiday, a milestone project, or a client experience, slowing down helps create something that lasts.

Knowing when to go slow doesn’t mean abandoning efficiency. It means choosing it selectively, and only when it truly serves you.

And When to Speed Things Up

Of course, not everything requires a handcrafted touch. Productivity often means streamlining processes that don’t need your full creative energy. At Simply Placed, we help clients build systems and habits to create space for what matters most so you can choose to slow down when it counts.

(If you’re looking for ways to be more strategic with your time, here’s an example of a simple system to keep things easy and save time weekly).

A Tip You Can Use Today

Look at your to-do list and choose one task where you can deliberately go slower and give it your full attention. Maybe it’s writing a thank-you note, reviewing a proposal, or preparing for a meaningful conversation. Let it be a moment where the process fuels the outcome.

Then look for one task you can speed up (or delegate, automate, or simplify). This balance is where intentional productivity lives.

What’s next?

Want help identifying when to go slow and when to speed things up? Join our It’s About Time group for tools, support, and guidance to make time for what matters most. This month we’re talking about digital organization and doing a day-long digital detox (part of how I “found” and had time to leisurely cook on Sunday). Next month is our popular “May Minimalism” theme. You won’t want to miss it. Learn more and join here.

Or, schedule your free Discovery Call to explore together where you can create more ease and impact in your workday or life.

Closing Thought on when to go slow

As holidays can remind us, traditions are carried forward not just in what we do, but in how we do them. When we choose when to go slow, we make space for meaning, and that’s always time well spent.

Happy Passover and Happy Easter to all who celebrate either!