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Tech Talk Thursday: Organize and Store Your Passwords

I am often asked by clients how to organize and store passwords. It’s a hot topic, considering the variety of accounts we have to create to conduct any business online. As a best practice, it’s good to vary your passwords a little rather than use the same one for everything. Otherwise, in the event an unscrupulous person acquired your password they would then have the key to your whole kingdom. Between different accounts with service providers and retailers this can add up to a lot of passwords!

There are a few approaches to managing the process, ranging from low-tech (pen and paper) to high-tech (databases that sync to the cloud). Here are two that I like:

1) Keep a running list as either a Word or Excel document that contains the name of the account, your login and password information. Then, put a password on THAT document so that you only have to remember one master password to access all of them.

2) Another option is to use a password manager like KeePass. This free download, open source software allows you to store all of your passwords in one database. You can then set one master password that unlocks the database, and use the database to access your accounts. KeePass also has a random password generator that can help you create strong passwords, since ultimately the best password is one that you can’t remember. Just make sure you don’t forget your master password!

Have another password manager that you like? Tell us!

If you have ideas for a Tech Talk Thursday topic, please let us know! In the meantime, check back weekly for a new topic and make sure to join in the fun. We look forward to hearing about how you use technology to stay organized in your life.

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