In our continuing series of posts about “quick hit” organizing strategies, today we are focusing on work-related organizing or clean-up tasks that you don’t regularly take the time to do but that, once done, give you a better sense of control, improved systems or less stress.
- Process 30 emails from your inbox or clean out a few email folders
- Clean out your deleted emails. One way to make this a regular habit is to “empty the trash” from your Email every week when you put out your trash cans at home.
- Review client lists (current and those you haven’t served in a while) – call one from each of these two lists each day to check-in.
- Clean out paper files from a file drawer – and clear that pile of paper off your desk.
- Clean out your desk drawer.
- Clean out and organize your office/home office bookshelves.
- Write a blog post and brainstorm a list of future blog topics.
- Spend 30 minutes cleaning out your CRM (clients, prospects or accounts starting in “A”, for example).
- Brainstorm a list of prospects you have not yet connected with who may need your product or service.
- Brainstorm a list of potential mentors with whom you’d like to connect.
- Clean out and organize computer files.
- Clean out and update email file folders/labels.
- Create meaningful categories for your calendar and tasks to “see” where your time is planned/spent.
- Establish or ensure you have back-up systems for your electronic documents and computer files (hard-drive, cloud storage, etc.).
- Create or clean up your password storage system using a password management program, like LastPass.
- Do a page by page review of your website, noting things you’d like to update or change.
- Clean out and organize an online project management tool or app you may be using (Trello, Asana, Basecamp, etc.).
- Clean out and organize your cloud-based filing system (Dropbox, Google Drive, OneDrive, etc.)
- Shred un-needed paper documents.
- File the contents of your “to file” pile.
- Scan and electronically file documents to reduce the paper in your life.
- Complete your taxes or engage an accountant to complete this for you.
- Do a brain dump of all of your “to dos” to get them out of your head, and create a “master list” from which you can draw from and prioritize in the future.
- Watch a webinar, read a helpful article or watch an instructional YouTube video.
- Unsubscribe from email lists that you no longer find valuable or don’t know how you got on in the first place.
If you’re looking for some additional clutter-clearing motivation, consider a membership in our “It’s About Time” virtual productivity program. During the month of April, we will be focusing on Minimalism, clearing clutter and organizing your space. We’d love to welcome you to our community!
Be watching for the final post in our series later this week, focused on activities related to self-care and personal development activities, and activities you can do to tap into your creative side or nurture others.