When you have many different tasks to complete each day and several people who need you at any given time, it can be hard to find time to maintain organization. However, if clutter gets out of control, it can make it harder to find things, which cuts down on productivity. What are some ways that you can keep your work area organized?
1 – Go Digital
Finding documents is so much easier when you keep them in one place. Scanning documents into a computer means makes them available with just a few clicks. No matter how old your paperwork is, organizing it by date helps you know where you left it. Putting documents into digital form may also be a good security move as well.
2 – Organize Your Files at Regular Intervals
Keeping your files in one place is a good start, but you have to stay on top of any papers that you acquire as the days go by. When you are busy it might be tempting to stash papers wherever they will fit even if they are placed in the wrong spot. While this may work for a few hours or days, you will soon find yourself overwhelmed in clutter if regular maintenance is not performed.
3 – Label Everything
Having labels for everything in your office makes it easier to put things back where they belong. For instance, you may want to label where your outgoing mail should go or where your copier supplies are kept. Storing your things in the same place may also help you keep track of inventory, so you know exactly when to order more pens or more ink for the copier.
4 – Cloud Storage and File-sharing Services
Maintaining a well organized digital workspace is something no business or professional can afford to discount. Limiting access to key files, specific applications and essential data to computers that are only available to on-site employees can greatly complicate organizational intentions. Cloud storage solutions provide workers with the ability to access digital infrastructure, applications and data from an organized structure that is easy to maintain and available to make changes when needed.
Staying organized at work helps you get more done in less time, makes your employer happy and your business more profitable. By managing resources well, you position yourself for greater responsibility and opportunities in the future.
If you or your employees could use help getting organized, contact Simply Placed to learn how we can help you create organized systems and productive habits so you have more time to focus on what matters most.
Submitted by guest blogger Jessica Kane, a writer interested in keeping things organized. Jessica currently writes for FlexCon, a leading vendor of corrugated plastic bins and boxes.